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Western Division of the American Fisheries Society
EXCOM Teleconference Minutes
Date: November 20, 2001

Participants:   Eric Knudsen, Tom McMahon, Monica Hiner, Steve Elle, Scott Tolentino, Larry Brown, Don MacDonald, Bob Gresswell, Allen Bingham, Tony Faast, Ron Gibson, Pat Clancey

Agenda

President's Report

  • Eric attended the Alaska Chapter meeting, where he promoted the Division and talked with the Chapter about the WD co-convening in 2005 along with the parent society in Anchorage.  He also sold 36 hats!
  • He will also participate in a conference call on November 21 regarding the 2004 meeting with the World Fisheries Congress (WFC).
  • A new issue of the Tributary was either sent out already or is just finishing up in the print shop.

WDAFS Retreat, December 3-4th, Portland

  • Eric sent out a draft agenda.
  • The Division will reimburse those who cannot get reimbursed through their employer or local chapter.
  • There will be a social on Monday night, organized by the Greater Portland Chapter.         

2002 Annual Meeting Update

  • Final call for papers will be January 15th.
  • WDAFS will host a breakfast for which we need to begin raising funds for.  It was suggested that we solicit the same three fund sources as last year (we can reuse the banner that way, too!)
  • We will discuss the upcoming annual meeting in more detail at the upcoming retreat.

2003 Annual Meeting

  • Tom McMahon and Dave Manning are going to San Diego at the end of December to scope out possible locations for our socials and will stay at the Hyatt (across from SeaWorld), which is the proposed meeting location.

Scholarships

  • Deadline to get scholarship applications to Bob Greswell is February 15th.
  • There will also be a supplemental scholarship of $600.00 sponsored by the Sustainable Fisheries Foundation.  Applications for this award will be separate.
  • Bob will mail letter to a list of university contacts and is hoping to advertise the scholarships in our next issue of the Tributary (January), and Don suggested mailing out an announcement on the list server.
  • There was also a suggestion to publish thank you letters from recipients in the Tributary.

Native Peoples Fisheries and Equal Opportunity Committees

  • Eric asked whether we should continue to have these committees, and if so, what is their charge?  If we find reason to continue these committees at the present time, a committee chair will need to be appointed.  If not, we can reevaluate the committees at a later date and reinstate them as needed.

Budget/Finances

  • The WFC Program Committee (specifically Bruce Ward and Dana Schmidt) requested $500 to support an organizational meeting/dinner.  We voted not to donate funds at this time due to low funds in our grants funding budget and since the Sustainable Fisheries Foundation had already agreed to donate the $500 toward the dinner.
  • A request was made from the parent society for the Western Division to pay back costs incurred from the Breakfast Meeting.  After a lot of discussion regarding this agenda item, it was voted and approved to submit $1,080 to the parent society to help defray costs.  This amount was decided upon since we had solicited for $1,500 in donations to assist in the under budgeting of the breakfast, and spent $420 on banners to promote the breakfast (leaving $1,080).   
  • The parent society is giving the Western Division 6% of the Annual Meeting proceeds from the 2001 meeting held in Phoenix.  Betsy (Fritz) is waiting for the budget to be settled before she distributes funds.

Communications

  • Eric suggested that we elevate Newsletter and Electronic Communications appointments to committees.  This would include a Chairperson and perhaps involve subcommittees, for example the Electronic Communications committee would have website and email subcommittees (with possibly only one committee member).
  • Eric is going to pursue the list server issue with the parent society governing board (discussed during October teleconference).
  • The Western Division Website needs the local chapter information to be updated. 

December Teleconference

  • No teleconference will be conducted due to the Retreat being held December 3-4.