Western Division of the American Fisheries Society
EXCOM Teleconference Minutes
Date: February 24, 2004

Participants: Tom McMahon, Joe Margraf, Monica Hiner, Tim Joyce, Eric Wagner, Dave Ward, Dave Zafft, Mary Whalen

Quorum Not Established (4 Chapter Presidents, 3 Division Officers, 1 Committee Chair)

Secretary/Treasurer Report (Monica)

Standing and Ad Hoc Committees

Newsletter Committee: Mary mentioned that she is still looking for someone to take over the newsletter. She will send Tom the information on what the job entails and how much time it takes. The information on the website for the annual meeting is all up to date. Dave Zafft will send her an updated program today. The banquet will be held at the Little America instead of Union Station Depot.
Joe has reports from the Committee reports for the Newsletter, Grants Funding, Audit, Hutton, and Pike in Western Reservoirs.

2004 Annual Meeting (Dave and Eric)

Eric has a receipt for Bovey Trophies to be paid. We should be reimbursed from Union Station Depot for $1,000 since our banquet has been moved to the Little America.
Registrants up to 518.
We have met our room block, so meeting space will be free. We do not have enough accumulated room nights to cover all comp rooms. They do have the Presidential Suite and rooms for the AFS President and Executive Director. The Division’s Executive Committee may be on it’s own for room expenses.
Lynn got a donation for $2,500 from BASS ProShops that will go towards the student rooms.
Dave and Eric are meeting with the hotel at 4:30 on Saturday in the lobby.
Eric has made reservations at the Samba Grill for 7pm on Saturday evening to discuss meeting details.
There are only a few rooms still available for meeting space, if needed. Contact Dave Zafft if you would like to reserve space/time ASAP.

2005 Annual Meeting (Tim)

Tim is soliciting donations for the upcoming annual meeting to be co-hosted in Anchorage, Alaska with the Parent Society and Alaska Chapter. He has several fishing trips that are going to be auctioned off at the upcoming Parent Society Annual Meeting in Madison, Wisconsin.

Next Teleconference Tuesday, March 23rd.