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Western Division of the American Fisheries Society
EXCOM Teleconference Minutes
Date: May 18, 2004

Participants: Tom McMahon, Joe Margraf, Monica Hiner, Bob Hughes, Jack Williams, Jim Tilmant, Mary Whalen, Casey Harthorn, Dave Zafft, Eric Wagner, Steve Leathe, Mark Brouder, Bill Bradshaw, Eric Knudsen, Leanne (MT), Tim Joyce, Dave Ward, Don MacDonald

Quorum Not Established

Secretary/Treasurer Report (Monica and Dave Zafft)

• Current Balances: still working on due to deposit problems at Mountain America, but we have plenty of $$ due to the success of the 2004 annual meeting J
• 2004 Annual Meeeting
• Proceeds approximately $60K--$20K to the Division and each Chapter

2005 Annual Meeting (Tim and Eric)

• $25-30K in monies raised so far
• The Hilton will be the meeting headquarters
• Native Alaska Heritage Center Social (blanket toss, dogsledding, etc), student socials
• Program—Approximately 12-15 symposia topics proposed already.
• Meeting will be combined with Wakefield Fisheries Symposium, Parent Society, Alaska Chapter, and Western Division
• Anticipating 1500-200 people in attendance
• The Division has verbally agreed to assist in fundraising that will work with the local arrangements fundraising committee. A committee was supposed to be formed to assist with these efforts, and the Alaska Chapter has already done a superb job in fundraising on the local level. Eric proposed that we create such a committee.
• An MOU also needs to be developed for the meeting
• Larry Peltz (Alaska) is developing a meeting budget
• Fundraising (Bill)
• Don and Bill will co-chair this effort. Bob Hughes will also be included in the effort.
• Target for 2004 annual meeting would be 50K from the Division
• Funds raised during the upcoming fall fundraising fishing trip will not be included in the fundraising effort for the meeting

2006 Annual Meeting

• The Universities are really the only locations that would serve such a large meeting, Bozeman seemed the best location to the Chapter.
• LeAnne has contacted the University in Bozeman regarding prices for the second week in May, 2006.
• Co-chair for the meeting planning will be the upcoming president-elect, who will be elected during the next elections (next February).

New Business

• Newsletter (Mark Brouder)
• First call for June newsletter! June 18 th is the deadline!! Mark is putting a list together of potential topics, and will forward that on to Tom.
• First call for Alaska meeting will be in September.
• Outstanding Chapter Award
• This year’s winner for the Division—Colorado/Wyoming. Congratulations!!

• 4 th World Fisheries Congress (Eric and Joe)
• The Division set up a booth with Stan Gregory, Katheryn, Joe, and Eric attending the booth. They sold some hats and t-shirts, but got stopped by customs and had to pay import taxes on them!
• The Division hosted a reception that was relatively poorly attended, in fact, we didn’t even know we were going to host it!
• The Division’s major role was as sponsor of the Large Rivers Symposia
• Mexico Chapter Formation (Eric)
• The La Paz Symposium will be held next May
• Mexican counterparts have the support of their agencies, and have started the paperwork to become an official Chapter.

• Cutthroat Trout Documentary (Eric and Tom)
• Bruce and Eric talked and the group will have a teleconference next week. Steve at KUSM will need to be contacted regarding the current events with MFWP and the Division…….we’ll keep everyone posted.
• WDAFS Fundraising Retreat (Bill)
• October 8 th – 11 th flyfishing retreat in British Columbia

• Klamath River Committee (Monica and Dave)
• We have recruited several new members and will be holding a conference call on the morning of May 27 th.
• Greater Portland Chapter demise (Tom)
• Tom has been informed via email by the former Secretary/Treasurer (Richie Graves) that the Chapter has not held elections for 3 years and the author of the email has “folded up his tent” and is focusing his efforts on the Oregon Chapter

• Pallid Sturgeon Draft Review Report Update (Jack Williams)
• A draft has been sent out to the Executive Committee, Environmental Concerns, and Policy Review Committee but the committee has not heard much about the document.
• Next, the draft document will be sent to the Upper Basin workgroup
• Lamprey Review Committee (Monica)
• Monica has contacted Shawn Chase and will talk to him more on May 19 th. There are questions about whether a committee is needed, and what the focus would be.
• WDAFS Bylaws Revision (Joe)
• The Revisions are waiting for revisions by the Executive Committee, but Tom hasn’t sent them out to the rest of us! Joe will forward them to Tom again, and he will forward them to the ExCom. Comments should be back to Joe by June 1 st and he will forward them to Mark to be published in the next newsletter.

• Ad Hoc Committee’s Protocol/Procedures Update (Don)
• Tom will forward the ExCom these procedures and we need to have comments back to him by June 1 st.

Next Teleconference Tuesday, July 13th