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Western Division of the American Fisheries Society
EXCOM Teleconference Minutes
Date: January 18, 2005

Participants: Tom McMahon, Lynn Starnes, Joe Margraf, Monica Hiner, Bob Hughes, Tom Pettingill (Bonneville), Anita Martinez, Clint Muhlfield, Mary Whalen, Scott Brian, Doug Olson, Casey Harthorn (get list from Lynn)  

Quorum Established

Lynn needs any action items that need to go to the Governing Board Meeting

Old Business

• Approval of Meeting Minutes (Mid-Year meeting and November Conference Call). Unanimous consent to approve meeting minutes.
• Approval of Work Plan. Joe Margraf moved that we approve the work plan, Tom McMahon seconded. Motion passed unanimously.
• 2005 Annual Meeting
• Casey sent out a list of contacts for this year's annual meeting fundraising. He would like the EXCOM to review the list and sign up where they feel they can help out and get that info to him by Friday. He will draft a solicitation letter for contacts.
• The Alaska Chapter is working hard on fundraising and believes they will meet their goal.
• Tom talked with Gus and the Parent Society has passed their goal for fundraising.
• The Program Committee has received 45 prospective symposia.
• EXCOM Meeting Sunday 8am – 3pm. Business Luncheon Wednesday, September 14 th . There will be a $10.00 charge to attend the business meeting.
• Registration bags will have Ray Troll artwork on outside.
• There will be a larger number of continuing education courses offered at this year's meeting.

•  2006 Annual Meeting will be held February in Bozeman , MSU is going to host the meeting.

•  Elevate several Ad Hoc Committees to Standing Committees (Awards, Hutton, Eugene Maughn, Newsletter Committees.

• Ad Hoc Committees are formed for a specific purpose, and when that job is done the committee is abolished. These committees named above are ongoing and should be elevated to Standing Committees.
• The group concurred that we should elevate these committees to Standing.
• Joe will discuss this with Dirk and we will discuss during next conference call.

• Fundraising Retreat (Fishing Trip)
• Invite letter went out, but we sent them out during hunting season. Several people that were invited replied that they would like to just give a sizeable amount up-front and not have to worry about being hit up later on for more money.
• We need to plan this more in advance to get on people's calendars. It was suggested that we start planning on a March 2006 trip.
• Contacts also said that they would rather fund scholarships, etc, and were less interested in funding projects through us.
• Audit Committee Report
• Everything looks good

• Awards (Tom)
• Tom would like to move the date back to May 20 th since annual meeting is in September.
• Nomination for officers
• Tom needs to get candidates for Nominating Representative.

•  2008 Annual Meeting

•  Dave Lentz contacted Lynn and informed her that we need to start thinking about the 2008 meeting. It will be an inland meeting if we stay with coastal/inland meeting schedule. He suggested Oregon since we last co-hosted with them in 1996.

• Secretary/Treasurer's Report
• Account Balances: Checking $13,799.32; Savings $17,800.19; CD $13,683.46. Grants Endowment Fund: Total Deposits $68,600, Value as of 1/14/05 $83,258.30.

Next Call will be February 15 th at 12:30pm (Pacific Time)